Appear Before Council

There are many instances in which people wish to come before Council to raise concerns or address issues they feel are of importance to the community.  Such an appearance before Council is called a “delegation”.  

People wishing to make an appearance must put their request in writing by filling in a Delegation Request Form and provide the completed form to:

     District of Kitimat, Corporate Officer
     270 City Centre
     Kitimat, BC V8C 2H7
     Phone: 250-632-8915
     Fax: 250-632-4995
     Email: dok@kitimat.ca

Delegation Requests must include:

  • Which Council meeting you would like to attend
  • Who the person / organization is  
  • Names of the individual(s) making the presentation
  • A brief description of the presentation subject
  • The purpose of the presentation.  What you are asking Council to do for you (ie:  A letter of support, etc.)
  • Contact information
  • Consent to release contact information

GUIDELINES FOR PRESENTATIONS

Requirements of the Request

Requests to make a presentation to Council are to be received by the office of the Corporate Officer no later than 4 p.m. on the Thursday immediately prior to the Council Meeting you would like to attend.

Documentation & Equipment for the Presentation

All documentation, PowerPoint presentations, etc., that will be used during the presentation are to be delivered to the office of the Corporate Officer no later than 12 noon on the Friday immediately prior to the Council Meeting. 

Time Allotted for Presentations

All presentations are to be kept to a maximum of 10 minutes.  This allows ample time for Members of Council to ask questions of the presenters, while leaving enough time to deal with all other items on the agenda.

AT THE MEETING

Once you have been granted a delegation before Council, you will be taking part in a formal occasion at which Council conducts the official business of the District.  As such, a high level of decorum is expected, both of the delegates before Council and of Members of Council and senior staff in attendance.

The Mayor (or Acting Mayor) is the Chairperson of the meeting, and all comments are to be directed to the chairperson. It is appropriate to address the chairperson as "Your Worship" or "Mayor ______" (or the appropriate name of the Acting Mayor).   If you have an occasion to address another Member of Council in Chambers, it is appropriate to address them as "Councillor ________".